In the quest to help customers do more – and do it better – partners everywhere are focusing on two strategies: digitization, and app-ification.
As partners increasingly encourage their small business customer make the move to digitize their documents, app technology, and scanning technology have evolved to meet the demand. But many customers don’t realize that a solution exist which marries app and scanning technology to streamline the scanning process and make it easier and more convenient than ever before.
Web Capture Service from Xerox fills a critical need for small and medium size business customers by dramatically simplifying the process of scanning documents into web applications. It significantly reduces the time required to enter business data into programs like QuickBooks Online, Microsoft Office 365, Google Apps, Workday and more making not only the process easier, but the workday as well.
Without Web Capture, scanning a document into business applications looks something like this:
- Find the paperwork.
- Scan the paperwork.
- Create a new folder on your desktop.
- Name the folder.
- Move the scanned paperwork to the folder.
- Name that too.
As almost any customer will tell you, the most challenging part of the process isn’t actually part of the scanning process; it is the headache that ensues when users can’t remember what they’ve named their file, or worse, where they saved it. Once they’ve eventually found the correct folder and file and then uploaded it to whatever business application they’re using, they’d also have to wait for it to be recognized, and then, at last, they’d be ready to get to work.
While this process once passed for simplification and was a hallmark of productivity – and indeed, it certainly beat out hours of crunching numbers manually or searching a filing cabinet full of paper – it does not meet today’s standards for speed or efficiency. Fortunately, Web Capture gives your customers a better way to get the job done.
Scanning Documents in Fewer Steps
Many channel partners report that their SMBs customers find the capture applications previously available to them too expensive, complicated and tedious. Xerox Web Capture Service virtually eliminates those complaints by allowing customers to insert the information on their document directly into almost any web application that requires a document to be attached.
Xerox® Web Capture Service is a completely new way to bring paper documents into modern web applications.
Web Capture Service offers a huge productivity boost for your small and mid-size business customers that use cloud-based applications and work processes in their workflows. There’s more. Xerox also found that SMBs are increasingly embracing technological shifts like transactional workflows and mobility, and that there is an increased expectation for every solution or product they use to be compatible across all (or most) of their systems; in short, it needs to work on every device, of every type, for everyone in the office. The service also works with any scanning device (including non-Xerox) and operates as a cloud service right from the user’s desktop.
By reducing the steps it takes to go from paper to app, you can help your customers boost productivity for their entire office. Imagine being able to give them the ability to send their receipts and invoices directly to Quickbooks, or to store resumes in a central repository without having to name and organize all of those files. Web Capture makes it possible.
Cut Your Scanning Time in Half
Web Capture simplifies the process of document management by triggering scanning automatically via an easy to use browser plug-in. And there’s more. Its ‘follow-me’ scan repository makes it easier to scan multiple files at once. Eliminating these steps improves productivity immediately and also reduces the risk of errors.
Skipping complicated and numerous naming and storing steps eliminates worry that you’ve uploaded the wrong document, and reduces the likelihood that important files will go missing. The result is more efficient and reliable workflows, one whose benefits multiply with every employee they have.
This game changing solution works with a wide range of ubiquitous business applications including:
- Microsoft® Office 365™
- Microsoft® SharePoint™
- G Suite (Google Apps)
- QuickBooks™ Online
- SAP® Business One
By introducing your clients to Web Capture from Xerox you can help them welcome in a new era of simplicity, efficiency, and productivity. Click here to learn more or read through our most frequently asked questions here.
Become a Xerox Channel Partner
Visit the Xerox Global Partner Program (GPP) site and apply to become a Xerox channel partner today. Once accepted, you’ll gain access to success-generating resources such as sales incentive programs, training and certification opportunities, and digital marketing support.
To find out how other channel partners are helping small businesses improve their business process with digitization, join our private Xerox Channel Partners LinkedIn Group.