HOW TO: ‘Keeping the Faith’ in Document Management

When we think of deploying document management and workflow systems in vertical markets, churches and other places of worship may not be the first thing to come to mind. Yet church operations very closely resemble those of a business; there are bills to be paid, communications to share, printed materials to distribute, and a bevy of other processes that keep a place of worship up and running.


Using ConnectKey-enabled MFPs from Xerox, partners can help churches and other places of worship flourish in their communities by automating processes, lowering the costs associated with printing materials and managing documents, and enhancing communication among staff, leadership, and congregation members.


There’s more than meets the eye when it comes to “running” a place of worship. Resource materials, including sermons, hymnals, and meeting minutes, need to be stored and retrieved. Full-color programs and directories need to be printed, collated, and distributed. There are records to retain – marriages, baptisms, and funerals, as well as legal and financial files. Audio-visual materials that document milestones in the life of a congregation – photographs, DVDs, and CDs, for example – need to be organized. E-mail correspondence needs to be filed.

By deploying Xerox document management and workflow solutions, partners enable places of worship to streamline communications, improve productivity with top-notch scanning and document capture capabilities, produce high-quality programs and other printed materials, and print and scan anytime, anywhere, from any mobile device. In addition, religious organizations can leverage MFP account-tracking functions to assign costs to specific departments and take advantage of specialized MFP software applications such as sermon scanning and translation programs.


For Xerox channel partners, addressing the needs of churches, temples, and other places of worship involves taking advantage of a number of technologies, services, and tools:

Personalized Application Builder (PAB) Program and Xerox App Studio (XAS): Partners with programming expertise can use Xerox’s PAB development platform to create and deploy custom-tailored software apps for religious organizations. Through XAS, partners have access to app templates that they can customize for specific clients.
ConnectKey MFPs: Multifunction printers with the ConnectKey platform allow solution providers to install and configure apps for managing, securing, and storing documents digitally.
Professional Services: Tapping into their general technical expertise and specialized knowledge of vertical markets, partners can address customer challenges and provide ongoing support.
Easy Translator (within ConnectKey MFPs): This solution is for houses of worship with congregants that share the same faith, but speak different native languages.


For Xerox channel partners serving religious organizations, Xerox solutions present more than just an opportunity to help clients scan, print, store, share, and manage documents. They allow partners to be trusted advisors that continually assess needs and devise strategies for process improvement. Through consulting, partners can align church-related goals with technology to ensure support of core operational requirements. Partners can also integrate document management systems with other technologies, such as cloud computing, mobility, and security, and help religious organizations realize the benefits of managed print services.


Xerox channel partners can help churches, temples, and other places of worship enhance efficiency and productivity so they can focus on their core competency – catering to the spiritual needs of their respective communities. See the Xerox Partner Solutions Playbook ( for specific managed print and workflow solutions.

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